INFORMATION ON THE PROCESSING OF PERSONAL DATA

We hereby inform you about the processing of your personal data with regard to management of the recruiting process, including interviews, meetings and online work events, in accordance with the provisions of the current personal data protection legislation and in compliance with articles 13-14 of Regulation (EU) 2016/679 (hereinafter "GDPR").

Data Controller and related contact data

The data controller (hereinafter also the "Data Controller" or "GVM") is Gruppo Villa Maria Spa, with registered office in Lugo (RA), Corso Garibaldi, 11.

Email: [email protected]

Telephone: 0545/909711

Contact details of the Data Protection Officer (DPO)

The Data Protection Officer (DPO) can be contacted at the following addresses:

Gruppo Villa Maria S.p.A., Piazza F. Trisi no 16 – 48022 Lugo (RA)

Phone 0545-909711

PEC (Certified email address): [email protected]

Nature of the data processed

Filling out the form dedicated to registration on the jobgvm.intervieweb portal and the related integrations on company websites entails GVM’s acquisition of the personal data entered by the user and essentially consisting of:

identification data such as name, address, telephone number, tax ID code, age, gender, place and date of birth, photographs, etc.; family data (e.g. marital status);

personal data relating to the evaluation of the job application such as educational qualifications, internships or professional training, professional skills and references, salaries, any company assets which are available as benefits or other;

information relating to user access.

Processing will also be extended to the personal data contained in the Curriculum Vitae which the candidate will make available by uploading it on the portal as well as to any other data referred to in additional communications which the candidate will possibly include as a specific note (e.g. letter of introduction). 

All data originating during any tests and interviews which the candidate takes part in and during any assessment of mental and physical fitness for the position may also be processed.

Please omit particular categories of data pursuant to EU Regulation 2016/679 (relating, in particular, to health, religious beliefs and/or political opinions) and not pertinent to the application.

Purpose of processing

The personal data acquired will be processed exclusively for the purpose of selecting and recruiting candidates and, therefore, for the possible establishment of an employment/collaboration relationship with the Data Controller and/or with the affiliated and/or subsidiary companies belonging to the GVM Group.

By sending the aforementioned data, the data subject will obtain a personal account via which he/she can keep his/her CV updated. Therefore, the data subject's personal data are also used to keep this account active.

Legal basis of processing

The legal basis of data processing is the data subject's consent, without prejudice to GVM's need to carry out pre-contractual measures (specifically, evaluation of the job application for the possible establishment of an employment/collaboration relationship), adopted on request from the data subject in return for spontaneous submission of the application.

Processing methods

For the purposes indicated, collection, registration, storage and modification of data on paper, computerised and computer form may take place, with logics strictly related to said purposes and, in any case, always in compliance with the regulatory provisions aimed at guaranteeing, inter alia, confidentiality and data security. 

Any use of the data for statistical purposes will be strictly anonymous. 

The aforementioned processing will be carried out by company operators, expressly appointed persons authorised to process the data, suitably trained on the appropriate technical and organisational measures to be adopted and subject to constant supervision by the Data Controller and/or the internal data processing manager, if appointed.

The personal data acquired will be processed in compliance with the principles of lawfulness, correctness, transparency, proportionality, limitation of conservation, minimisation, integrity, accuracy and confidentiality, referred to in art. 5 of EU Regulation 2016/679.

Data transmission - categories of data recipients

Any hypothesis of data dissemination not imposed by law or expressly authorised by the data subject is excluded.

Personal data may be transmitted to companies, currently or in the future, belonging to GVM or managed by GVM, which may possibly be interested in the professional profiles available on the portal. 

Furthermore, the data may be communicated to external companies to which the Data Controller may possibly entrust the selection and evaluation service of the personnel to be recruited.

Transfer to recipients in third countries

The management and storage of data takes place on the the Data Controller's server and/or that of of third-party companies appointed as external data processors. These servers are located at the Data Controller’s premises (in Italy) and in all cases within the European Union.

Personal data are not transferred outside the European Union. In any case, it is understood that, if necessary, the Data Controller may also transfer personal data to non-EU countries, guaranteeing henceforth that said transfer will take place in compliance with the applicable legal provisions (starting with EU Reg. No. 679/2016) and therefore entering into, if and as necessary, specific agreements which guarantee an adequate level of protection of the personal data or in any case adopting the standard contractual clauses provided for by the European Commission for the transfer of personal data outside the EU.

Existence of an automated decision-making process, including profiling

The data will not be subject to an automated decision-making process, including profiling, as per article 22, paragraphs 1 and 4, of EU Regulation no. 679/2016.

Data retention period

After 6 months and 2 weeks from the last access and update of the CV within the reserved area by the candidate, registration will be cancelled and data will be deleted.

Data subject's rights

Without prejudice to the exceptions and limitations provided for by the applicable legislation, pursuant to articles 15 and following of the GDPR, the data subjects can ask, without formalities:

• to access their personal data;
• for the rectification or integration of the data under certain conditions;
• for the erasure of the data under certain conditions;
• for the limitation of data processing, under certain conditions and within the limits established by current legislation;
• for the portability of data, i.e. to receive the data provided in a structured and commonly used format, and to transmit these to a different Data Controller, should the conditions for exercising such a right exist (in particular, when processing is based on consent or on an agreement and when the processing is carried out by automated means);

Data subjects also have the right:

• to object to the processing of their data should reasons exist relating to their personal situation, with particular reference to processing based on a legitimate interest of the Data Controller, including any profiling.
• not to undergo an automated decision-making process;
• to receive notification of serious violations that their data may suffer;
• to lodge a complaint with the Supervisory Authority (for Italy, the Italian data protection authority).

Without prejudice to the above, the data subject can withdraw consent to data processing at any time. Any revocation of consent does not affect the lawfulness of the processing based on the consent given prior to revocation.

For the purposes of exercising the rights listed above and/or of revoking consent to the data processing, the data subject can contact the Data Controller, at any time and without formalities, at the following addresses:

Gruppo Villa Maria S.p.A. – Privacy Office

Address: P.zza F. Trisi no. 16 - 48022 Lugo (RA)

Phone: 0545-909711

Email: [email protected]

Additional information

Lastly, the Candidate is invited to periodically update his/her data or to cancel his/her registration should he/she no longer be interested in joining the GVM world, bearing in mind that:

• GVM will NOT be able to take into consideration, for the purposes of the selections, curricula which have not been updated for more than 6 months and that after this deadline, only the name, contact details and generic indication of the position he/she is interested in will be used to ask the interested party for a possible update of the data and a confirmation of his/her availability;
• the registration will be cancelled and the data deleted in any case after 6 months and 2 weeks from the candidate’s last access and CV update within the reserved area.

Terms and Conditions - Rights and Responsibilities of Gruppo Villa Maria Spa User 1. Subject of the Contract This page, which should be read carefully, states the "General Conditions" governing the use of the portal Gruppo Villa Maria Spa(hereinafter the "Portal") of Gruppo Villa Maria Spa (hereinafter the "Company"). To use the services offered on our Portal you will have to accept these General Conditions by clicking on the dedicated button. In case you do not agree to these Terms, you may not use this portal and the services offered. The Company reserves the right to modify at any time the present Terms without notice. The terms "you" and "User" hereinafter used, indicate the natural and legal access for any reason this Website. 2. Permitted use of the Portal General Rules: Users may not use the Portal to transmit, distribute, store or destroy material (a) in violation of applicable laws or regulations, (b) so as to violate copyrights, trademarks, trade secrets or other people's intellectual property rights or violate the privacy or personal rights of third parties, (c) in a way which is slanderous, obscene or contrary to morality or public order. Safety rules: Users must not violate or try to violate the security system of the Portal. It is also prohibited (a) accessing data not intended for such user or enter the server or in an account which the user is not authorized to access, (b) try to analyze, scan or test the vulnerability of a system or network or to breach security or authentication measures without specific authorization, (c) try to interfere with the service provided to any other User, including, without limitation, interference achieved by introducing a virus into the Portal, overloading the system or by using flooding techniques,spamming, mailbombing or crashing, (d) sending unsolicited e-mails, including promotions and/ or advertising of products or services, or (e) forging any TCP/ IP packet header or any information on the header of email messages addressed to individual or groups (newsgroups). Violations of the security measures system or network may result in civil or penal liability. The Company will therefore investigate the behaviors which could result in penal or civil violation of laws and may involve, or cooperate with, the competent authorities in pursuing the Users involved in such violations. 3. Specific Prohibited Uses The portal can be used only for purposes authorized by law by those seeking employment or information about future job prospects as well as by employers seeking staff. The Company prohibits the following ways to use the Portal (and all users agree not to use the portal in that way): (a)  the inclusion of personal information which are incomplete, false, inaccurate or otherwise of information that do not match your personal profile; (b)  the cancellation or modification of material posted by another User; (c)  the use of any device, software or routine which can interfere with the functionality of the Portal or with any activity conducted on the same portal; (d) to take any action that imposes an unreasonable or disproportionate burden on the infrastructure of the Portal; (e)  to disclose or share your password with third parties or use your password for any unauthorized purpose, whereas the latter allows access to restricted areas of the Portal; (f)   except as otherwise provided in these General Conditions, using or attempting to use search engines, software or other device or mechanism (including, without limitation, browsers, spiders, robots, avatars or intelligent agents) to navigate or explore this portal, unless these instruments or research engines are made available by the Company on the same portal or browsers made available to the general public (eg Netscape Navigator, Microsoft Internet Explorer); (g)  to attempt to decipher, decode, disassemble or rebuild the content of a software used to structure the Portal. 4. Personal User's data The registration process on our Portal includes your provision of some personal data (hereinafter "Personal Data") to our Company. With regard to the processing of such Personal Data by the Company, please refer to 'Privacy Policy' clauses below, which are available on the website. In that regard, we remind you that your consent to the processing of Personal Data is a necessary requirement for the registration on Gruppo Villa Maria Spa and for the provision of services delivered on our Portal. 5. User's Obligations The User is responsible for the consequences that may result from the inclusion of data, information and materials of any kind on the Portal. It is forbidden to the User: (a) to include material that is protected by copyright, unless the User holds the copyright or has the permission of the owner; (b) to include material that reveals trade secrets, unless the User holds or has the permission of the owner; (C) to insert material that violates others' intellectual property rights or affecting others' privacy rights or rights related to advertising contracts, (d) upload, post, place or otherwise transmit any material that is unlawful, threatening, obscene, defamatory, racist or contrary to public policy or morality, (e) insert sexually explicit images or texts; (f) upload, post, send e-mails or otherwise transmit or distribute, promotional material, junk mail, spam or any other form of solicitation which is unauthorized or unsolicited, (g) insert "S. Antony" messages chains or pyramids, (h) misrepresent your identity and (i) upload, send via e-mail or otherwise transmit any material that contains viruses, Trojan horses, worms, time bombs, cancelbots or other codes, files or programs designed to interrupt, destroy or limit the operation of any software, hardware or telecommunication installations of third parties. The Company does not in any way guarantee the truthfulness, accuracy and reliability of the statements included by users and assumes no responsibility for the views expressed by Users. You acknowledge that the Company does not guarantee veracity, of material posted by Users so the use of said material is at User's risk itself. The Company acts as a simple interface for online publication of information and data entered by the individual users and must not assess in advance the communications, data and information entered. Whenever a user reports to the Company that communications, data or information included in the Portal are allegedly not complying with these Terms, the Company will investigate on the recommendation made and determine in good faith, and in its sole discretion, whether to remove or request the removal of this material. The Company reserves the right to expel Users and to prohibit subsequent access to the same portal, where they have been guilty of violations of contract terms or rules of law. The Company also reserves the right to remove material that is threatening, obscene, defamatory, racist or contrary to public policy or morality. The Company may at its discretion take whatever action it deems necessary and appropriate in relation to material provided by the User, if it considers that this material could lead to a responsibility of the Company itself or otherwise to cause the Company a loss or reduction of services of its ISPs or other suppliers. Except as provided by applicable law, by entering material (except personal data) in the Portal (including spaces for messages, forums, contests and chat rooms) the User grants the Company the right that is perpetual, irrevocable, which can be given in turn license, and non-exclusive, and the license to use, reproduce, modify, adapt, publish, translate, edit, distribute, disclose, communicate to public, display and use this material (in whole or in part) worldwide and / or incorporate it in other works in any form, by any media or technology known today or that will be developed in the future. User warrants that any holder of rights in the material entered by the user himself has renounced in whole to the same right and has validly and irrevocably granted the right to grant the above licenses. The User allows any registered user of the Portal to access, display, examine, store and play this material for personal use. Notwithstanding the above provisions, the owner retains all rights relating to material posted on the Portal. 6. Account and Password After the registration process you will be assigned an account and a password. Maintaining the privacy of your account and password is your sole responsibility and therefore you will be solely and exclusively responsible for all activities that are implemented through the use of your account or your password by third parties provided by you with those identifying information or otherwise entered into possession of the same for your negligence. You agree to promptly notify to the Company about any unauthorized use of the password. 7. Liability of the Company The Company gives employers the opportunity to offer individually new employment opportunities and workers to enter their profiles in the Portal. The Company does not carry out any type of monitoring and control activity over material posted on the Portal. The Company is in no way involved in the negotiation between employers, other customers and partner organizations and candidates: therefore, the Company can have no control over the quality, safety or legality of job opportunities or profiles posted, over the truth or accuracy of the data entered, over the ability of employers to offer employment opportunities to applicants or over working capacity of the latter. Note also that having contacts with strangers, foreigners, minors or persons who may appear under a false name, presents risks of various types including to incur physical damage. Anyone who visits the Portal assumes all risks related to entering in contact with other users through the same Portal. Please also be advised that, given the fact that the recognition of the identity of users through Internet is difficult, The Company can provide no assurance regarding the true identity of users with whom you enter in contact. The Company is not involved and can not be involved in user-to-user relationships or control the behavior of users on the Portal: so, if any dispute arise between Users, you agree to indemnify the Company (or its agents/ collaborators or employees) for each and any damage you would suffer as a result of such disputes. The Company has no legal obligation in this regard and in general does not control the information and in general material submitted by Users and inserted into the portal database. Keep also in mind that the information posted by other Users could also result offensive or inaccurate and, in some cases, may be incorrect or deliberately misleading. The Company expects that you use caution and good sense in the use of the Portal. Please also be advised that the Material may contain inaccuracies or typographical errors. The Company does not warrant the accuracy, reliability, completeness or timeliness of the information contained in the Portal or the Material. The use of our Portal and the Material is at your sole risk. Keep also in mind that changes are periodically made to our portal, which can occur at any time. In any case, You acknowledge that You are solely responsible for the form, content and accuracy of the material/ s contained therein that you insert in our portal. Employers are solely responsible for information and offers inserted in the portal. The Company shall not be regarded as an employer with respect to Portal services. The Company is also in no way responsible for decisions taken by employers in recruiting staff while using the Portal. The Company does not warrant that portal is error-free or that the portal or the server are free of viruses or technical defects of any kind. If the use of Portal or material damages your tools or your data, the Company is in no way responsible for the costs of services related to maintenance, repairs or replacements. The portal services and materials are offered without any guarantee by the company (on a "as is" basis). The company, in extent required by law, excludes any warranty, express or implied. In that regard, the company does not release any guarantee over the accuracy, reliability and completeness of the material, services, software, texts, graphics and links. You acknowledge that the Company and no other that had a part in the creation, production or services supply of Gruppo Villa Maria Spa.it will be liable for any damages of any nature, whether contractual or extra-contractual, resulting from the activation or use of services offered on the portal and / or from the interruption of the functioning of the same Portal. In no event the Company shall be held responsible for malfunction of services resulting from failure of the telephone, eletrical lines and from national, global or international network overloads or outages. 8. Indemnification The User declares and warrants to indemnify and hold harmless the Company and individuals associated with it or controlled by it, its representatives, collaborators and employees from any claim (including reasonable legal fees) that may arise against them in the use of the Portal and related to the Material by the User or to the violation of these Terms. 9. Links to other sites The Portal may contain links to other sites; the Company is not in any case responsible for the content of these sites: the Company, therefore, does not make any warranty regarding the content and accuracy of material on these sites. If you decide to access sites that have links with Gruppo Villa Maria Spa, such access will be under your sole responsibility. 10. Prohibition of resale or unauthorized commercial use You agree not to resell or assign your rights or your obligations under these Terms of Use of the Portal. You also undertake not to make an unauthorized commercial use of the Portal. 11. Duration and termination of the agreement User acknowledges that the Company may, at its discretion, disconnect the User's password and account or interrupt the use of the service at any time, with a previous written notice sent via e-mail at least 5 days before. The Company reserves the right to declare this contract terminated under Article 1456 of the Civil Code (Italian Law), through a written communication sent to the User via e-mail, in case the User is in breach of one of its obligations under Articles 2, 3, 4, 5, and 9 of the present Terms and Conditions. 12. General Provisions If one of the terms of the present Conditions were held invalid by a competent judicial authority, the invalidity of such provision shall not affect the validity of the remaining terms which will continue to be in force. Except for what expressly provided in additional terms and conditions for the use of the Portal, these Terms contain all predictions that govern the contractual relationship between you (the User) and the Company in connection with the use of the the Portal. 13. Further conditions for the use of the Portal Other areas accessible from this Portal are subject to further and different terms and conditions for the use of services. By using these different areas of the Portal you agree to submit to further conditions applicable to the same areas. 14. Applicable law and jurisdiction These Terms and the relationship between the Company and the User are governed by Italian law. All disputes arising under this contract will be finally settled by arbitration at the Court of Turin.